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FAQS

What is the aid intensity of the PROVA’T grants?
The aid intensity is 50% eligible expenditure as defined by the ERDF, the criteria of which may vary slightly from traditional European project funding criteria.

Grant funding will cover 50% of all declared expenditure. This amount is based on cash outflows, excluding VAT where applicable.

In the case of collaborative projects, should a prior agreement be reached regarding intellectual property rights?
It is advisable in order to avoid problems arising later.

Are collaborative projects given priority?
Yes, collaborative projects are given up to an additional 10% weighting in the assessment criteria.

Can the application be completed in English?
ALL documentation must be presented entirely in English (forms, reports, etc.). This is intended to assist the external and international assessors and to avoid the additional time and expense involved in translating documentation.

What are the dates for eligible expenditure?
All expenditure (of any nature) incurred between 1 January 2012 and 31 December 2013, always when within the period covered by the project.

What financial reports have to be submitted?
During the period covered by the project, half-yearly reports must be submitted, generally for the six months to 30 June and 31 December. Expenditure is eligible when a real cash outflow takes place, not when a liability to pay arises.

Is only expenditure audited?
No. Audits also cover contracting procedures. Each institution, depending on its legal structure, must report on its compliance with its own procedures or those applicable to it under current legislation (detailing, in all cases, how they advertise and recruit personnel in relation to all eligible staff costs).

What co-funding can be used?
Any source of public funding that is not “contaminated” directly or indirectly by the ERDF or European project funds. “General” private funds (from patrons, for example) are not eligible.

Notes on staff costs
In all cases the hours attributable to the project must be recorded.

Existing permanent staff may be included if they dedicate significant hours to the project. If not, this cost should be allocated as a general expense. Note that general expenses must be explicitly attributed to the project a priori: they are not allowable a posteriori. In all cases, compliance with advertising and recruitment criteria must be demonstrated for both newly contracted and existing staff (permanent employees, interns, etc.).

General
Note that clearly eligible expenditure must be given priority over costs which are more difficult to justify.

Purchase of materials
The purchase of NEW material (procurement cost) is given priority. Amortisation and depreciation should be treated as a general expense or, exceptionally, as purchase of materials if it meets the following requirements:

a) The procurement of the depreciated goods has not been co-financed through any European funding or any form of subsidy.

b) Depreciation is calculated in accordance with Spanish public and private accounting standards.

c) The amount corresponds exclusively to the period covered by the project.

 

The procurement cost of second-hand equipment is also allowable if it meets the following requirements:

a) The seller must declare the source of the goods and that no state or European Community subsidy funded the purchase.

b) The price must be less than the market value of the goods and the price of similar new goods. These two facts must be certified by an independent valuer.

What expenditure can be outsourced?
Any expenditure that can be justified within the scope of the project can be outsourced to any public or private entity in Spain or abroad, provided it complies with internal and general rules on outsourcing, which must be detailed. Up to 50% of the project expenditure may be outsourced.

General expenses
General expenses are eligible provided that:

a) They are explicitly stated in the report.

b) They are based on real costs that can be attributed to the project in accordance with generally accepted accounting principles and standards.

c) They are based on average real costs attributable to operations of the same type, calculated in accordance with a duly reasoned technical report produced prior to the first declaration of expenditure in which they are included, and subject to a yearly review.

Who can produce the reasoned report?
The director or administrative manager of the centre.

What is the deadline for presenting applications and the subsequent calendar?
Applications must be presented by 17 October 2011. The list of projects selected is expected to be published before the end of the 2011 so that expenditure can be incurred and attributed to the projects from 1 January 2012.

Will the financial involvement or interest of companies or other entities be taken into account when proposals are assessed?
If it is demonstrable then, yes, this is one of the most important factors that will be taken into consideration.

What happens when the grant is awarded?
As soon as expenditure on the selected projects becomes eligible, acceptance of the grant will constitute an agreement with the managing authority, which will also be signed by the Government of Catalonia and the CERCA Institute.

Will the results be monitored and assessed?
Point 12 of the call for proposals explains that a monitoring committee will be set up comprising representatives of the Secretariat for Universities and Research, the Directorate General for Research and the CERCA Institute.

Is the cost of creating a spin-off company eligible?
The part contributed by the centre and any associated expenses are eligible, provided it is explicitly included in the proposal and is part of the project.

Must the project have a purely economic impact?
Not necessarily. The impact may be social, regional, etc., but a significant indirect economic impact must be demonstrable.

What happens if the project is cancelled or becomes clearly unviable?
ERDF funding requirements demand that projects demonstrate ongoing benefits (for up to five years after the completion of the project). If the project is cancelled, the funding received to date must be repaid.

When will the grant be paid?
Payment will be made one year from the date of each half-yearly certified statement of expenditure, that is, funds will be paid against the June 2012 certified statement of expenditure in June 2013.

Are expenses incurred to protect intellectual property rights eligible?
Yes, provided they arise as a direct result of the activities carried out within the scope of the approved project.

Those incurred prior to the start of the project are not eligible.

Is the dissemination of research results included in the call for proposals?
No.

Can expenditure be transferred between headings and/or expense types?
A limited amount of flexibility is possible, following the appropriate consultation, justification and approval processes.

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